- Non-Profit Organization
Board Of Directors
Association Documents
Annual Membership Meeting
Directors Meetings
- Committees
Assessments
Collection Policy
Association Insurance
Common Areas
- Making Changes / Updates to your home
Selling Your Home
- NON-PROFIT CORPORATION
- Hartridge Harbor Owner's Association is a non-profit corporation chartered by the State of Florida to provide for the maintenance and preservation of common elements and the review of all exterior home and yard improvements. Membership in the Association is automatic with the purchase of a home in the Hartridge Harbor subdivision. The total number of Association member (homes) is 27.
BOARD OF DIRECTORS- The affairs of the Association are administered by an elected Board of five Directors who have a fiduciary responsibility to take appropriate action to uphold the common interests of the community.
ASSOCIATION DOCUMENTS- The Board of Directors is obligated to run the Association according to its recorded legal documents: Articles of Incorporation, Declarations of Covenants, Conditions and Restrictions, Declaration of Protective Covenants, and By-Laws. Each homeowner should be familiar with the content of these documents. If you have misplaced your documents, we have provided them here for you to download. The documents are in PDF format and you will need the Adobe Reader to view them.
ANNUAL MEMBERSHIP MEETING
The annual meeting of the HHOA is held in January. The purpose of this meeting is for all Hartridge Harbor homeowners to review the Association's prior year activities, and budget and the coming year recommendations. The elections of Directors occur at this meeting.
DIRECTORS MEETINGS
The Board of Directors usually meets monthly on the second Tuesday of the month. Notices will be posted on the mailboxes. Homeowners are encouraged to attend the Board of Directors meetings.
- Hartridge Harbor Owner's Association
PO Box 481
Winter Haven, FL 33882
- Dues are payable on the first day of the month of each quarter.
Members are sent an annual invoice and as an additional courtesy are sent an email reminder before each quarter. Fees are due by the 10th of the first month of each quarter. Members are asked to please make timely payments! Interest will be charged on late payments as set out in our By-Laws.
- The Association provides insurance for its common areas and improvements and its Board of Directors and appointed committee members. Premiums are included in the annual dues assessments.
- A homeowner's personal liability and personal property insurance are the responsibility of each respective member.
- The Association is responsible for the maintenance of its common areas. These areas are located throughout the community and include the signage, tennis court, pool and dock. The Association also owns and maintains shrubs and trees.
- Any damage to the common areas should be reported to the Board immediately.
- COMMITTEES
- Current standing committees are the Architectural Review Committee and Nominating committe. The Board appoints committee members. All homeowners are encouraged to support the Hartridge Harbor community by their active participation in committees.
ASSESSMENTS- All homeowners are assessed equally in accordance with the provisions of the By-Laws and Declaration of Restrictions.
- The 2013 assessment is $2100 payable quarterly ($525) and due on the first day of the month of that quarter. Invoices for Association dues will be sent to each homeowner prior to the beginning of each year. The assessments should be made payable to Hartridge Harbor Owner's Association and should be mailed to:
- MAKING CHANGES / UPDATES TO YOUR HOME
- The HHOA requires that before any major modifications are made to the exterior of any residence or lot, an approval by the Architectural Review Committee (ARC) and the Board is required. Any resident who wishes to make an exterior modification(s) to their residence should review the governing documents (Association Guidelines) and (ARC Procedures) and then follow these procedures:
- 1- Notify the ARC of the proposed modification (s), both in writing and by phone, at least 30 days prior to the anticipated start of the work.
- 2- The applicant has two ways to submit a
"HOMEOWNER APPLICATION FOR HOME IMPROVEMENTS"
- For simple situations where no supporting documentation is required, the applicant can submit an electronic version of the request form.
- Hartridge Harbor Owner's Association
PO Box 481
Winter Haven, FL 33883
- The ARC Committee will meet as needed. On receipt of a completed request, the ARC will place the request on the next ARC agenda. ARC will have 30 days to review and approve, approve with conditions or disapprove the proposed modification for submission to the Board. In situations where additional information is requested from a homeowner, the ARC will have 10 additional days to review the changes, following the submission of the additional information. The applicant will be informed in writing of the ARC's & Board's decision.
- For situations where maps, diagrams, etc. are required, the applicant can print a paper copy of the request form, fill it in completely, and return it along with appropriate plans, photos, color chips, etc. to:
SELLING YOUR HOME- If you should decide to sell your home, be sure to follow the procedures below to ensure adequate Association information has been provided to the buyer(s):
- 1. Notify the President or the Treasurer, of the closing date and the name of the buyer(s).
- 2. Have the closing agent contact the Association, for any disclosure information they need.
- 3. Be sure to give the new owner(s) your complete set of the Association Governing Documents.
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